Including the Prevent agenda.


Values and Vision   

The Club values all young people and their families equally, and believes that every young person who participates in football should be able to take part in an enjoyable and safe environment, protected from poor practice and abuse. 

The primary purpose of the club is to keep all young people safe, prevent radicalisation, and promote British Values.  In the promotion of British Values, the club, its members and parents will set positive role models for all young people through our attitudes, conduct and actions. 

The Club will keep up-to-date with; the policies and procedures of the Football Association, relevant official bodies, the local authority, new Legislation and endeavour to maintain standards above the minimum proscribed.  This commitment to keeping young people safe includes regular and honest reflection, so that we can continually learn from our experience, near misses and accidents.

Coldlands Colts Football Club believes that keeping young people safe is the responsibility of every adult involved with our club.  Whether in a paid or voluntary capacity, match officials, football coaches, club officials, medical staff, parents and helpers



The aim of the policy is to ensure all members of the club, their families and visitors are kept safe at all times.

A secondary aim is to ensure that all members of the club, particularly committee members and adults responsible for working with young people are fully aware and conscious (congitious) of their roles and responsibilities.  That safeguarding is at the front of our decisions, actions and behaviours.


Links to other club policies

The Safeguarding policy closely links to the following club policies and procedures and these should be read in conjunction with this safeguarding policy.

  • Risk Assessment and Business Continuity Plan
  • Accident and complaints record, (including near misses)
  • Manager’s and Administrator’s Code of Conduct 




1. Coldlands Colts Football Club acknowledges its responsibility to safeguard the welfare of every child and young person who has been entrusted to its care and is committed to working to provide a safe environment for all members. A child or young person is anyone under the age of 18 engaged in any club football activity.


2. We subscribe to The Football Association’s (The FA) Safeguarding Children – Policy and Procedures and endorse and adopt the Policy Statement contained in that document.


3. The key principles of The FA Safeguarding Children Policy are that:

  • the child’s welfare is, and must always be, the paramount consideration
  • all children and young people have a right to be protected from abuse regardless of their age, gender, disability, race, sexual orientation, faith or belief
  • all suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately
  • working in partnership with other organisations, children and young people and their parents/carers is essential

We acknowledge that every child or young person who plays or participates in football should be able to take part in an enjoyable and safe environment and be protected from poor practice and abuse.

Coldlands Colts Football Club recognises that this is the responsibility of every adult involved in our club.


4. Coldlands Colts Football Club has a role to play in safeguarding the welfare of all children and young people by protecting them from physical, sexual or emotional harm and from neglect or bullying. It is noted and accepted that The Football Association’s Safeguarding Children Regulations (see The FA Handbook) applies to everyone in football whether in a paid or voluntary capacity. This means whether you are a volunteer, match official, helper on club tours, football coach, club official or medical staff.


5. We endorse and adopt The FA’s Responsible Recruitment guidelines for recruiting volunteers and we will:

  • specify what the role is and what tasks it involves
  • request identification documents
  • as a minimum meet and chat with the applicant(s) and where possible interview people before appointing them
  • ask for and follow up with 2 references before appointing someone
  • where eligible require an FA accepted Enhanced Criminal Record Check (DBS) with Barring List Check in line with current FA policy and regulations.


All current Coldlands Colts Football Club members working in eligible roles, with children and young people - such as managers and coaches are required to hold a current FA accepted Enhanced DBS with Barring List check as part of responsible recruitment practice.


If there are concerns regarding the appropriateness of an individual who is already involved or who has approached us to become part of Coldlands Colts Football Club guidance will be sought from The Football Association. It is noted and accepted that The FA will consider the relevance and significance of the information obtained via the CRC Process and that all suitability decisions will be made in accordance with legislation and in the best interests of children and young people.


It is accepted that The FA aims to prevent people with a history of relevant and significant offending from having contact with children or young people and the opportunity to influence policies or practice with children or young people. This is to prevent direct sexual or physical harm to children and to minimise the risk of ‘grooming’ within football.


6. Coldlands Colts Football Club supports The FA’s Whistle Blowing Policy. Any adult or young person with concerns about a adult in a position of trust with football can ‘whistle blow’ by contacting The FA Safeguarding Team on 0800 169 1863, by writing to The FA Case Manager at The Football Association, Wembley Stadium, PO Box 1966, London SW1P 9EQ, by emailing [email protected] or alternatively by going direct to the Police, Children’s Social Care or the NSPCC.

Coldlands Colts Football Club encourages everyone to know about The FA’s Whistle Blowing Policy and to utilise it if necessary.


7. Coldlands Colts Football Club has appointed a Club Welfare Officer in line with The FA’s role profile and required completion of the Safeguarding Children and Welfare Officers Workshop. The post holder will be involved with Welfare Officer training provided by The FA and/or County FA. The Club Welfare Officer is the first point of contact for all club members regarding concerns about the welfare of any child or young person. The Club Welfare Officer will liaise directly with the County FA (CFA) Welfare Officer and will be familiar with the procedures for referring any concerns. They will also play a proactive role in increasing awareness ofRespect, poor practice and abuse amongst club members.


8. We acknowledge and endorse The FA’s identification of bullying as a category of abuse. Bullying of any kind is not acceptable at our club. If bullying does occur, all players or parents/carers should be able to tell and know that incidents will be dealt with promptly. Incidents need to be reported to the Club Welfare Officer in cases of serious bullying the CFA Welfare Officer may be contacted.


9. Respectcodes of conduct for Players, Parents/ Spectators, Officials and Coaches have been implemented by Coldlands Colts Football Club. In order to validate theseRespectcodes of conduct the club has clear actions it will take regarding repeated or serious misconduct at club level and acknowledges the possibility of potential sanctions which may be implemented by the County FA in more serious circumstances.


10. Reporting your concerns about the welfare of a child or young person.Safeguarding is everyone’s responsibility if you are worried about a child it is important that you report your concerns – no action is not an option.


i.If you are worried about a child then you need to report your concerns to the Club Welfare Officer.

ii.If the issue is one of poor practice the Club Welfare Officer will either:

  • deal with the matter themselves or
  • seek advice from the CFA Welfare Officer

iii.If the concern is more serious – possible child abuse, where possible, contact the CFA Welfare Officer first, then immediately contact the Police or Children’s Social Care.

iv.If the child needs immediate medical treatment take them to a hospital or call an ambulance and tell them this is a child protection concern. Let your Club Welfare Officer know what action you have taken, they in turn will inform the CFA Welfare Officer.

v.If at any time you are not able to contact your Club Welfare Officer or the matter is clearly serious then you can either:

  • contact your CFA Welfare Officer directly
  • contact The FA Safeguarding Team on 0800 169 1863 or [email protected]
  • contact the Police or Children’s Social Care
  • call the NSPCC 24 hour Helpline for advice on
  • 0808 800 5000 or text 88858 or email [email protected]


NB – The FA’s Safeguarding Children Policy and Procedures are available via – – click on ‘Raising Awareness – Best Practice Downloads’, the Policy and Procedures document is within the resources area. The policy outlines in detail what to do if you are concerned about the welfare of a child and includes flow diagrams which describe this process. How to make a referral is also covered in the Safeguarding Children workshop. Participants are given the opportunity to discuss how this feels and how best they can prepare themselves to deal with such a situation. For more information on this workshop contact your County Welfare Officer.


11. All members of the club who work with young people or might have unsupervised access to young people will have a current FA DBS check.  Anyone who does not hold a current DBS check, must be supervised at all times by someone who does hold a current DBS check from the FA. 


12. Young helpers, coaches and match officials, below the age of 18, will not require a DBS check but must not be allowed unsupervised access to other young people.


13. All team managers must have a current DBS check.


14. Members of the club who may have access to young people’s confidential information (see data protection and GDPR policy) should have a current FA DBS check.  This includes team administrators who have access to membership and contact forms and members of the committee.


15. We will maintain a Single Central Record to ensure that existing and new members of the club have the appropriate DBS check in place.  This record will include the dates that the DBS check was issued and the name of the committee member who has confirmed the check is in place.  The record will not include a copy of the certificate in line with GDPR guidelines.


16. In line with the rehabilitation of offenders act the committee will risk assess spent convictions to ensure that members of the club are appropriate to work with young people both safe and positive role models.  This may require sensitive communication with a member, so that the committee can understand and risk assess information revealed on the DBS certificate.


17. The committee reserves the right to prevent unsupervised access to young people, ban from working with young people in the club, ban from the ground and any other action for the purpose of safeguarding young people - any member of the club, any visitor or member of the public.  This may be the result of information contained in a DBS certificate or credible information received that the committee considers makes the person unsuitable to work with young people.


18. The Welfare Officer will maintain appropriate contact details for the LA LADO to ensure that any concerns can be discussed in a timely manner.


19. Concerns regarding the welfare of any young person will passed on the appropriate authority in a timely manner.


20. Only match officials endorsed and regulated by the appropriate official FA body may be used by the Club, its members and teams.


21.Wherever possible the team manager, a parent or club official with a DBS check will supervise all medical treatment provided to players.




Further advice on Safeguarding Children matters can be obtained from:

  • Club Welfare Officer – Louise Davies on 07833336943 or Matthew Marshall on 07740503395
  • County Football Association’s Welfare Officer – Richard Watson

0121 357 4278 (ext. 228)

[email protected]

  • Emailing – [email protected]
  • The FA Safeguarding Children general enquiry line 0845 210 8080



Review and approval

The committee will review, update and agree the policy each calendar year.  The policy will be visible in the clubhouse, online and communicated to members of the club each year.




 The Club


 The Committee

 The committee is the group of named office holders selected in line with the club constitution.


 See definition in the constitution

 Young people

 Young people includes children up to the age of 18 and vulnerable adults up to the age of 25.   It includes the families of players, visitors to the club and members of the public at away   venues.

 British Values


 Individual liberty

 The Rule of Law

 Mutual respect

 Tolerance of those with different faiths and belief